Administrative Receptionist

Job Description

411_2578696

Overview

Dubai, United Arab Emirates | Posted on 06/26/2025

Job Objective Taking responsibility for the front office, you will represent this organization as the first point of contact for all calls, emails and visitors. You will be professionally presented and have a welcoming demeanor, with the ability to interact well with peers, seniors and high net worth clients. This is a busy role that will require high attention to detail and the ability to manage multiple deadlines.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Determine the nature and purpose of visitors arriving; direct or escort visitors to the appropriate person and office.
• Operate a multi-line telephone system to answer, screen, and forward calls; provide information and take messages.
• Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, forms, and brochures).
• Provide basic and accurate information in person and via phone/email regarding business setup and business center industries.
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook).
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Book meeting rooms within the business center, and ensure rooms are tidy and stocked with updated stationery after each meeting.
• Provide administrative support to the management.
• Perform other clerical receptionist duties such as filing, photocopying, and recording minutes of meetings (MOM).

Qualifications

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Excellent oral and written communication skills.
• Basic computer skills – Microsoft Office, internet navigation.
• Excellent and courteous follow-up, with empathy for clients and staff.
• Hands-on experience with office equipment (e.g., printers).
• Professional attitude and presentable appearance.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Experience working in a fast-paced environment.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g., fax machines and printers).

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2025-11-11 13:03:33