IB Programs Administrative Assistant

المسمى الوظيفي

411_2476762

Department: الادارة

Direct Reporting Line: Deputy Head of Secondary

Safeguarding Statement:

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection, and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including receipt of references, proof of relevant qualifications, identification, and police checks, including overseas checks.

Job Purpose:

Provide administrative and logistical support to the IB Program Coordinators, ensuring a smooth functioning of the IB Program.

The role requires excellent organisational and communication skills, attention to detail and a good understanding of the IB Curriculum.

Key Relationships (Internal and External):

• All School Departments, Parents, Students, SLT

Key Accountabilities:

• Assist IB Coordinators and Head of School with daily administrative tasks including managing calendars, scheduling meetings, and organising appointments.
• Support the preparation, submission, and tracking of IB program documentation, including student registrations and exam materials.
• Serve as a liaison between IB Coordinators, students, parents, and teaching staff to facilitate clear communication.
• Schedule meetings with parents for progress updates with SSLT
• Maintain accurate and confidential records of IB students, assessment results, and other program- related data.
• Coordinate logistics for IB exams, workshops, meetings, and events in collaboration with IB Coordinators.
• Assist in preparing reports, presentations, and correspondence related to the IB program.
• Monitor deadlines and ensure timely submission of all IB requirements and documentation.
• Assist with the update of School management systems.
• Collaborate with teachers to ensure the implementation of the IB curriculum, including organizing resources and materials for exams.
• Provide administrative support with the logistics of the end of year exams, Mock Exams and IB Exams

Seasonal Events:

• ADEK Wellbeing Census
• Official November and May IB Diploma Exams
• PASS TEST
• Alis Test
• Grade 12 Mock Exams
• Grade11MockExams
• Grade6-10InternalExam
• CAT4
• GLS
• IBT

Administrative:

• Collect and print all exams.
• Prepare cover sheets for all exams.
• Prepare and manage invigilation.
• Invigilation – support.
• Administration of subject change/course change letters to parents and scheduling of interview dates
• Retrieve data from the GL assessment site for GL results.
• Create interview schedules for grade 10 meetings.
• Collect grade 10 Subject forms from IB Coordinators and SSLT.
• Create a form for the grade 10 Subject forms.
• Send exam results to parents through mail merge.
• Management of Coordinators’ Calendars
• Support for Grade 10 Options SLT/Coordinators Interviews
• Support in collating and communicating internal and external IB-related information (predicted grades, registration documents, etc)
• Support in sending out parcels and documents to IB via couriers – Aramex, DHL (Exams, etc)

Download Job Description

#J-18808-Ljbffr

2025-11-11 13:13:01