Administrative Coordinator

Human Resources
United Arab Emirates
November 15, 2025
Full Time

Job Overview

Job Description

411_2493402

About the job Administrative Coordinator

JOB TITLE: Administrative Coordinator
LOCATION: Dubai
TYPE: Full-time
YRS OF EXP: 2 Years of experience in an administrative or coordination role

Package-5K-7K(AED)

POSITION SUMMARY
Our Client, a leading firm into Financial services islooking for a proactive and detail-focused Administrative Coordinator to assist their team in managing operations, overseeing activities, and optimizing administrative workflows. The successful candidate will serve as a key communication and organizational hub for the team, ensuring the seamless execution of daily tasks and strategic initiatives.

DUTIES AND RESPONSIBILITIES

  • Administrative Support:
    • Manage calendars, schedule meetings, and coordinate events.
    • Draft and distribute internal and external correspondence, reports, and presentations.
    • Maintain organized records, files, and databases.
  • Coordination and Communication:
    • Serve as a liaison between departments, clients, and vendors.
    • Facilitate communication to ensure alignment on goals and deadlines.
    • Organize onboarding processes for new team members and assist with training.
  • Client Support & Follow-Up:
    • Provide ongoing support to clients, addressing inquiries and resolving any issues.
    • Follow up every 72 hours on all requests until the process is complete.
    • Emphasize the need to build and maintain strong relationships with clients to better understand needs and ensure ongoing satisfaction. This includes regular check-ins and providing tailored solutions.
  • Operations Management:
    • Oversee procurement and inventory of office supplies and equipment.
    • Support the planning and execution of projects, ensuring timelines are met.
    • Monitor and report on the progress of key initiatives.
  • Prepare and process expense reports, invoices, and budget updates.
  • Assist with basic financial tracking and reconciliation.
  • Network with bankers to expand the list of available options.
  • Process Improvement:
    • Develop and implement new procedures to streamline operations.
    • Identify inefficiencies in administrative workflows and propose solutions.
  • Industry Knowledge & Updates:
    • Stay updated on industry trends to provide informed guidance to clients and internal stakeholders.

KNOWLEDGE AND SKILLS

Education:

  • Bachelors degree in business administration, management, or a related field preferred.

Experience:

  • 2+ years of experience in an administrative or coordination role.

Skills and Competencies:

  • Proactive and Organized: Ability to manage and coordinate various tasks and processes efficiently; Ability to work independently and collaboratively in a fast-paced environment.
  • Communication: Excellent verbal and written communication to liaise with clients.
  • Attention to Detail: Ensure all documents are properly renamed, filed, and reviewed before submission to avoid errors and rejections.
  • Client Relationship Management: Provide excellent service to clients to ensure satisfaction and retention.
  • Technical Skills: Basic knowledge of Zoho Books and CRM; Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Experience with scheduling tools (e.g., Google Calendar, Doodle) and project management software (e.g., Asana, Trello).
  • Interpersonal Skills: Positive and professional demeanor; Proven ability to build relationships and foster teamwork.

Competitive Salary with standard Benefits

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2025-11-11 13:11:28

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