Consignment Coordinator

Job Description

411_2328319

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

Job Brief

The incumbent helps all stakeholders involved in the consignment process to provide real-time support for surgeries and hospitals and keep a record of all related transactions in addition to closing the consignment cycle on time.

ACCOUNTABILITIES:

• Adhere to all Zahrawi Policies & Procedures as applicable.
• Support and assist fellow team members / departments, as and when needed to meet company / department goals.
• Prepare sales order checklist.
• Identify problems and address them to the team leader.
• Effectively present information and respond to questions from colleagues.
• Respond to any inquiries regarding the department and tasks.

Consignment Management:

• Act as the primary point of contact for sales teams regarding consignment deliveries.
• Coordinate and schedule consignment deliveries and booking with customers, ensuring timely and accurate distribution of medical devices.
• Follow up for consignment delivery and collection, track and monitor consignment deliveries to ensure successful receipt by customers.
• Manage the collection of consignment items post-usage, maintaining accurate records of inventory movements.
• Monitor and follow up on advance deliveries to customers, ensuring timely fulfillment of orders.
• Address and resolve any pending LPO issues in collaboration with sales teams and customers.

Stock Management:

• Maintain accurate records of consignment stock levels, ensuring proper stock rotation to prevent expirations.
• Coordinate the collection and replacement of expired consignment items, ensuring compliance with regulatory standards.
• Ensure that inventory figures of consignment are accurate and reliable.
• Perform regular reconciliations of consignment inventory, comparing physical counts with system records.
• Investigate and correct discrepancies to maintain accurate inventory records.

Documentation:

• Gather and compile usage reports and Local Purchase Orders (LPO) related to consignment inventory.
• Generate and distribute weekly reports on consignment inventory status and pending customer orders.
• Provide insights and recommendations to management based on report findings to improve the consignment process.

Database:

• Maintain a database of all consignment transactions including but not limited to surgery bookings, transfer documents, pick-up documents, surgery reports (or usage reports), LPO, and any other related documents in the company shared drive & ERP system for easy and quick references.

REQUIREMENTS

• Additional details: Candidates are preferred to be based in UAE holding a valid driving license.
• Experience: 1+ years of experience.
• Job Specific Skills: Excellent MS Office Skills (Excel Formulas, Pivot), Time management, Process management, Analysis, Decision making and relationship building, Organization skills, Good reporting & analysis skills.

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2025-11-11 13:10:07