Receptionist-Dubai

Other
United Arab Emirates
November 15, 2025
Full Time

Job Overview

Job Description

411_2476832

Dubai, United Arab Emirates | Posted on 09/19/2024

Our Client is seeking a highly organized and professional Receptionist to join their Office Services department in Dubai . As the first point of contact for our clients and visitors, you will play a crucial role in creating a positive and welcoming atmosphere while ensuring efficient day-to-day office operations.

Key Responsibilities:

  1. Front Desk Coordination: Greet clients and visitors professionally, manage reception area, handle incoming calls and inquiries, and collaborate with the reception team for task transition.
  2. Client Service: Address inquiries, assist with appointments and meetings, and act as a liaison between clients and staff members.
  3. Administrative Support: Schedule appointments, manage calendars, prepare communications, coordinate business card requests, manage AMEX Corporate Credit Cards, process invoices, handle travel issues, and liaise with the Facilities team.
  4. Problem Solving and Creativity: Display proactive thinking and problem-solving skills for unexpected situations.
  5. Reliability and Punctuality: Maintain a reliable work schedule and demonstrate punctuality.
  6. IT Support: Issue guest Wi-Fi access, troubleshoot basic IT issues, assist with ZOOM and AV setups, and escalate IT issues as needed.
  7. Office Access: Monitor office access, manage access cards, ensure security protocols, and handle parking card distribution.
  8. Meeting Room Booking: Manage meeting room bookings, coordinate catering, and ensure room setups.
  9. Courier Management: Handle courier accounts, manage mail/deliveries, and coordinate business shipments.

Requirements

  1. Educational Background: High School Diploma or equivalent; Associate’s or Bachelor’s Degree in Business Administration, Office Management, or a related field is preferred.
  2. Experience: Minimum 3 years’ experience in a corporate Reception position; experience in financial services, management consultancy, or professional services is a plus.
  3. Soft Skills: Attention to detail, flexible, goal-oriented, excellent communication skills, strong organizational abilities, multitasking, professional demeanor, friendly demeanor, strong interpersonal skills, team collaboration, ability to work independently, problem-solving skills, proactive thinking, reliable, punctual, dependable.
  4. Technical Skills: Proficiency in Word, PowerPoint, Excel, and Outlook; knowledge of video conferencing and smart office solutions; experience with iProcurement or similar payment platforms; basic IT troubleshooting; audio-visual conference room setup; guest Wi-Fi management.

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2025-11-11 13:13:15

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