Events Assistant (temp role)

Job Description

411_2613997

Overview

We’re Hiring: Event Assistant (4-Month Contract)

• Location : Dubai
• Duration : 4 Months (Immediate Start)
• Experience : 2+ Years in Events Industry (Mandatory)
• Visa : Candidates with their own visa are mandatory
• Work Mode : 4 days in office + 1 day WFH (flexible WFH day)
• Working Hours : 9:00 AM – 6:00 PM (flexible: 8:00 AM – 5:00 PM)

Our client, a leading organizer of B2B events and exhibitions, is looking for a passionate Event Assistant to join their team and support the World Health Expo. This is an exciting opportunity to gain hands-on experience in international event management and work alongside industry leaders in healthcare exhibitions.

About the Role

As an Event Assistant , you will provide essential coordination and administrative support to ensure the smooth planning, execution, and follow-up of large-scale healthcare events. You will collaborate closely with the Event Management Team and senior directors, gaining valuable exposure to both operational and executive-level tasks.

What You’ll Do

Event Management & Coordination (50%)

• Support planning, execution, and delivery of major healthcare events.
• Coordinate with vendors, exhibitors, sponsors, and internal teams.
• Assist with event logistics, registration, and VIP hosting.
• Prepare running orders, event briefs, and post-event reports.
• Track contracts, invoices, and supplier payments.

Executive & Administrative Support (50%)

• Handle official correspondence and document preparation.
• Manage meeting agendas, minutes, and follow-ups.
• Coordinate travel, accommodation, and visa arrangements.
• Support expense reporting and filing.

What Were Looking For

• 1-2 years of experience in events, administration, or executive support.
• Proven ability to handle multiple priorities in a fast-paced environment.
• Strong organizational and communication skills.
• Proficiency in MS Office, Google Workspace, and project management tools (Asana, Trello, Cvent).
• Professionalism, discretion, and attention to detail.

Why Join?

• Be part of the worlds largest healthcare portfolio of events.
• Gain exposure to international stakeholders and high-impact projects.
• Work in a dynamic, supportive, and ambitious team.
• Mentorship and development opportunities within a global organization.

If you’re passionate about bringing global events to life and ready to make an impact, we’d love to hear from you!

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2025-11-11 13:04:13